Timesheet Calculator
A timesheet calculator lets you track the exact number of hours worked each day by entering a start time, end time, and any break duration. For each row the tool subtracts break minutes from the elapsed time and shows the net worked hours in both HH:MM and decimal formats, making it easy to verify pay stubs or submit accurate timesheets to employers.
Once you have the total hours for the week or pay period, you can optionally enter an hourly rate to instantly compute your gross earnings. The calculator handles multiple days in a single session, supports overnight shifts when end time is on the following day, and keeps a running total so you always know where you stand before the pay period closes.
How it works
Worked minutes per row = (End time in minutes) − (Start time in minutes) − Break minutes. Total hours = sum of all rows ÷ 60. Total pay = Total hours × Hourly rate.
Use cases
- Verifying weekly worked hours before submitting a timesheet to HR
- Calculating freelance invoice amounts based on logged hours and an agreed hourly rate
- Tracking daily work schedules for part-time or shift workers
- Auditing payroll discrepancies by cross-checking start/end times against pay stubs
- Estimating project labor costs when billing clients on a time-and-materials basis
Frequently asked questions
How do I calculate hours worked with a lunch break?
Subtract your start time from your end time, then subtract the break duration. For example, working 9:00 to 17:30 with a 30-minute lunch gives 8.5 hours minus 0.5 hours = 8 net worked hours. The calculator does this automatically for each row you enter.
How do I convert worked hours to decimal format for payroll?
Divide the minutes portion by 60 and add it to the whole hours. For example, 7 hours and 45 minutes becomes 7 + 45/60 = 7.75 hours. Decimal format is what most payroll systems expect, and this calculator shows both HH:MM and decimal side by side.
How does the calculator handle overnight shifts?
When the end time is earlier than the start time, it is treated as falling on the following day, so the elapsed time crosses midnight correctly. For example, a shift from 22:00 to 06:00 counts as 8 hours before breaks are subtracted.
How do I calculate my gross pay from hours worked?
Multiply your total worked hours by your hourly rate. For example, 38.5 hours at 20 per hour equals 770 gross. Keep in mind this is pay before taxes and other deductions, so your net paycheck will be lower.
Should I enter paid breaks in the timesheet calculator?
The break field is meant for unpaid time, since it is subtracted from your worked hours. If your employer pays for a break, simply leave the break minutes at zero for that row so the time counts toward your total. Whether breaks are paid depends on your contract and local labor rules.